Onboarding Completion Tracker

Dashboard showing which new hires have completed which onboarding tasks. See who's on track, who's falling behind, and send reminders with one click, no spreadsheet required.

For HR Operations Managers HR Business Partners Hiring Managers Compliance Officers
Sample prompt to Joy's Assistant

Show me onboarding status for our [January] new hires: each person's completion, who's behind, and which tasks they're missing.

What it can look like

An illustrative example. Your output will reflect your own sources, data, and prompts.

Show me onboarding status for our June new hires: each person's completion, who's behind, and which tasks they're missing.

Visual Intelligence refreshed this cohort board from your connected HRIS, LMS, and IT-provisioning systems, showing where each June hire stands right now.

The June cohort of eight is 83% of the way through onboarding, with five people fully complete and three running behind. Nobody has stalled entirely, but three hires are still missing tasks that block day-30 readiness.

8
June new hires
full cohort
83%
Average completion
▲ on track
5
Fully onboarded
▲ 100%
3
Behind schedule
▼ needs a nudge

Completion is uneven across the cohort. Most are done while three trail the pack.

New hireCompletion
Sarah Chen100%
Marcus Johnson100%
Priya Nair100%
Devin Brooks100%
Olivia Reyes88%
Emily Rodriguez75%
James Wilson60%
Aisha Patel40%

The three behind share a clear, fixable pattern.

New hireCompletionMissing tasks
Emily Rodriguez75%Benefits enrollment
James Wilson60%IT equipment setup
Aisha Patel40%I-9, benefits enrollment, policy sign-off

A single reminder to Emily, James, and Aisha clears every outstanding item. Aisha’s I-9 is the only task with a compliance clock, so start there.

Want me to send reminder nudges to the three hires who are behind, each flagging their missing tasks?

Ask a question, see the answer

Onboarding Completion Tracker connects to your existing systems and gives you a single view of every new hire's progress. Ask questions like "Who hasn't completed their I-9?" and get instant answers with visualizations. Click on any straggler to send a reminder. No more manual data assembly.

  1. Connect your data sources

    Link your HRIS, LMS, IT ticketing system, and any other onboarding tools. JoySuite syncs automatically so your dashboard always reflects current reality.

  2. Ask in natural language

    No query language, no pivot tables, no waiting for someone to pull a report. Just ask: "Who hasn't completed benefits enrollment?" or "Show me onboarding status for the January cohort."

  3. Get instant visualizations

    The assistant generates the right chart, table, or progress view automatically. See completion by task, by cohort, by department, whatever answers your question.

  4. Take action with one click

    Click on any new hire to see their full status. Send reminder emails to stragglers, export reports for leadership, or set up automated nudges, all from the same conversation.

  5. Make it one click for your team

    Save this ask as a custom command on your team's assistant, starting from a template like Celeste (HR) and customizing it, so anyone can run it in one step.

Make it yours

Real-Time Sync

Data updates automatically from connected systems. No manual imports or refresh buttons.

One-Click Reminders

Select stragglers and send personalized reminder emails without leaving the dashboard.

Flexible Views

See progress by person, by task, by cohort, or by department. Ask for any slice of the data.

At-Risk Alerts

Get notified when someone is falling dangerously behind. Catch problems before day 30.

30/60/90 Day View

Track milestones across the full onboarding journey, not just week one. See who's completing their 30-day check-in, 60-day goals, and 90-day review.

Manager Dashboard

Give hiring managers a view of just their new hires. They see progress without accessing the full HR dashboard.

Multi-Location

Different offices have different onboarding requirements? Filter by location and track location-specific tasks.

Automated Nudges

Set up automatic reminders at day 3, day 7, and day 14 for incomplete tasks. No manual follow-up needed.

Frequently Asked Questions

How does AI help track onboarding completion?

JoySuite connects to your HRIS, LMS, and other onboarding systems, then lets you ask questions in plain language like "Who hasn't completed their I-9?" You get instant answers with visualizations, no spreadsheets required.

What onboarding tasks can the tracker monitor?

Any task tracked in your connected systems: training completion, document submission (I-9, W-4), benefits enrollment, IT setup, policy acknowledgments, and manager check-ins.

Can I send onboarding reminders from the dashboard?

Yes. Click on any new hire to see their status, then send a personalized reminder email with one click. You can also set up automated nudges at day 3, 7, and 14 for incomplete tasks.

How do I know when new hires are falling behind?

JoySuite sends at-risk alerts when someone is dangerously behind schedule. You catch problems before day 30, not after compliance issues arise.

Can hiring managers see their own team's onboarding progress?

Yes. Create a Manager Dashboard view that shows only their direct reports' progress, without giving access to the full HR dashboard or other teams' data.

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