Onboarding Completion Tracker

A dashboard showing which new hires have completed which onboarding tasks. See who's on track and who's falling behind, and draft reminders to send, with no spreadsheet required.

Upcoming functionality
For HR operations managers HR business partners Hiring managers Compliance officers

Parts of this recipe use capabilities on the Joy roadmap: connectors to systems other than SmarterU. The rest is part of JoySuite at launch, ready whenever you ask.

Sample prompt to Joy's Assistant

Show me onboarding status for our [January] new hires: each person's completion, who's behind, and which tasks they're missing.

What it can look like

An illustrative example. Your output will reflect your own sources, data, and prompts.

Show me onboarding status for our June new hires: each person's completion, who's behind, and which tasks they're missing.

Visual Intelligence refreshed this cohort board from your connected HRIS, LMS, and IT-provisioning systems, showing where each June hire stands right now.

The June cohort of eight is 83% of the way through onboarding, with five people fully complete and three running behind. Nobody has stalled entirely, but three hires are still missing tasks that block day-30 readiness.

8
June new hires
full cohort
83%
Average completion
▲ on track
5
Fully onboarded
▲ 100%
3
Behind schedule
▼ needs a nudge

Completion is uneven across the cohort. Most are done while three trail the pack.

New hireCompletion
Sarah Chen100%
Joy Johnson100%
Priya Nair100%
Devin Brooks100%
Olivia Reyes88%
Emily Rodriguez75%
James Wilson60%
Aisha Patel40%

The three behind share a clear, fixable pattern.

New hireCompletionMissing tasks
Emily Rodriguez75%Benefits enrollment
James Wilson60%IT equipment setup
Aisha Patel40%I-9, benefits enrollment, policy sign-off

A single reminder to Emily, James, and Aisha clears every outstanding item. Aisha’s I-9 is the only task with a compliance clock, so start there.

Want me to send reminder nudges to the three hires who are behind, each flagging their missing tasks?

Ask a question, see the answer

Onboarding Completion Tracker connects to your existing systems and gives you a single view of every new hire's progress. Ask questions like "Who hasn't completed their I-9?" and get answers with visualizations. Ask Joy to draft a reminder for any straggler, ready to send, so you stop assembling the data by hand.

  1. Connect your data sources

    Link your HRIS, LMS, IT ticketing system, and any other onboarding tools. Joy reads the current data each time you ask.

  2. Ask in natural language

    No query language, no pivot tables, no waiting for someone to pull a report. Just ask: "Who hasn't completed benefits enrollment?" or "Show me onboarding status for the January cohort."

  3. Get the right view

    The assistant builds the chart, table, or progress view that fits your question: completion by task, by cohort, or by department.

  4. Follow up with stragglers

    Ask about any new hire to see their full status. Draft reminder emails for stragglers and copy a summary into a report for leadership, all from the same conversation.

  5. Save it as a team command

    Save this prompt as a custom command on the assistant your team already uses, so anyone can use it in one click.

Make it yours

Current data each time

Joy reads connected systems when you ask, with no manual imports or refresh buttons.

Reminder drafts

Ask Joy to draft personalized reminder emails for stragglers, ready for you to send.

Flexible views

See progress by person, by task, by cohort, or by department. Ask for any slice of the data.

At-risk flags

Ask who is falling behind and Joy flags them, so you catch problems before day 30. Proactive alerts are coming soon.

30/60/90 day view

Track milestones across the full onboarding journey, beyond week one. See who's completing their 30-day check-in, 60-day goals, and 90-day review.

Manager dashboard

Give hiring managers a view of just their new hires. They see progress without accessing the full HR dashboard.

Multi-location

Different offices have different onboarding requirements? Filter by location and track location-specific tasks.

Scheduled nudges, coming soon

Ask Joy at day 3, day 7, and day 14 who still has incomplete tasks, and have Joy draft the nudges for the people on the list.

Frequently asked questions

How does AI help track onboarding completion?

JoySuite connects to your HRIS, LMS, and other onboarding systems, then lets you ask questions in plain language like "Who hasn't completed their I-9?" You get answers with visualizations, no spreadsheets required.

What onboarding tasks can the tracker show?

Any task tracked in your connected systems: training completion, document submission (I-9, W-4), benefits enrollment, IT setup, policy acknowledgments, and manager check-ins.

Can I send onboarding reminders?

Joy drafts them. Ask about any new hire to see their status, then have Joy draft a personalized reminder email that you send yourself. Scheduled nudges at day 3, 7, and 14 are coming soon.

How do I know when new hires are falling behind?

Ask Joy who is behind schedule and it flags the people at risk, so you catch problems before day 30. Automatic at-risk alerts are coming soon.

Can hiring managers see their own team's onboarding progress?

Yes. Create a Manager Dashboard view that shows only their direct reports' progress, without giving access to the full HR dashboard or other teams' data.

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