An I-9 dashboard Joy builds from your HRIS records each time you ask: Section 2 completion across every employee, the records still open, and the deadlines coming due. It flags anyone incomplete or approaching a reverification date.
Parts of this recipe use capabilities on the Joy roadmap: connectors to systems other than SmarterU. The rest is part of JoySuite at launch, ready whenever you ask.
Sample prompt to Joy's Assistant
Build an [I-9 compliance] dashboard across all employees, and flag anyone [incomplete or approaching a deadline].
What it can look like
An illustrative example. Your output will reflect your own sources, data, and prompts.
Build an I-9 compliance dashboard across all employees, and flag anyone incomplete or approaching a deadline.
Here's your I-9 dashboard, built from the HRIS records. Section 2 is complete for 96% of your 940 employees, 14 records are still open, and 7 of those come due within three business days. The open records and the closest deadlines are below.
Here's your I-9 board. Across all 940 employees, Section 2 is complete for 96% of records. 14 records are still open, and 7 of those come due within the next three business days. Three more employees need work-authorization reverification before the end of the month.
96%
Section 2 complete
14
Records incomplete
7
Due within 3 business days
Completion holds near the top in the salaried groups and dips where hiring volume is highest, so the open records cluster in a couple of places rather than spreading evenly.
Section 2 completion by department
Corporate100%
Engineering99%
Field Services97%
Warehouse94%
Retail Stores92%
Corporate and Engineering are effectively clean at 100% and 99%. The gap sits in Retail Stores at 92% and Warehouse at 94%, which together account for eleven of the fourteen open records. That is the onboarding-volume pattern: new hires start, and Section 2 slips past its window unless someone verifies identity documents in person within the first three days. Here is who is closest to their deadline.
Employee
Location
What's open
Deadline
New hire A
Retail — Store 118
Section 2 identity check
Jul 21
New hire B
Warehouse — DC West
Section 2 identity check
Jul 22
New hire C
Retail — Store 044
Section 2 identity check
Jul 22
New hire D
Retail — Store 076
Section 2 identity check
Jul 23
Employee E
Field Services — West
Reverification (work authorization)
Jul 28
Ask again whenever you want the latest status. As your team closes each record in the HRIS, the count drops and the completion rate rises the next time you ask, so what you see reflects the latest records rather than a spreadsheet from last week. When a record crosses into the three-business-day window, it moves into the due-soon list above so it does not slip quietly past its deadline.
Want me to narrow the board to a single location, or list everyone needing reverification this quarter?
How I-9 Compliance Tracker works
The I-9 Compliance Tracker is a Visual Intelligence dashboard Joy builds when you ask. It reads I-9 status from your HRIS records: Section 2 completion across your whole population, a count of open records, and the deadlines coming due. Anyone incomplete or approaching a reverification date is flagged, so you see the gaps while there's still time to close them.
Add your HRIS records
Add an export of your HRIS I-9 records to the Knowledge Center: Section 1 and Section 2 status, hire dates, and work-authorization expiry. Direct HRIS connectors are available soon.
Ask for the dashboard
Ask for an I-9 compliance dashboard across all employees. Joy builds a board with completion tiles, a chart, and a list of who's at risk from the records you added.
Tell it what to flag
Set the flags that matter: records with Section 2 still open, deadlines inside a three-business-day window, and work-authorization reverifications coming due that month.
Work the flagged list
Ask again any time to see the status as of the latest records. Work the due-soon list, close each record in your HRIS, and see the completion rate rise the next time you ask.
Save it as a team command
Save this prompt as a custom command on the assistant your team already uses, so anyone can use it in one click.
Make it yours
Current completion rate
Section 2 completion across every employee, current each time the board is opened.
Deadline flags
Records inside the three-business-day window surface in a due-soon list so nothing slips quietly past its deadline.
Reverifications called out
Work-authorization expirations coming due that month are called out separately, well before they lapse.
Where the gaps cluster
A completion chart by department shows where open records concentrate, so you know where to focus.
By location
Narrow the board to one store, site, or region to see local completion and the records open there.
Reverifications this quarter
List every employee whose work authorization expires this quarter, ordered by date.
New-hire window
Focus on employees inside their first three days, where Section 2 is still legitimately in flight.
Audit-ready view
Pull the current completion rate and open-record count as a snapshot for an internal or external audit.
Frequently asked questions
Is this a dashboard or a one-time report?
It's a dashboard Joy builds each time you ask. It reads I-9 status from your HRIS records, so the completion rate, the open-record count, and the due-soon list reflect the data at that moment. It doesn't update on its own between asks.
How does it flag approaching deadlines?
Section 2 is due within three days of a new hire's start, so any open record inside a three-business-day window surfaces in the due-soon list. Work-authorization reverifications coming due that month are called out separately, before they lapse.
What data does it need?
Your HRIS I-9 records: Section 1 and Section 2 status, hire dates, work-authorization expiry, and location or department. Add an export to the Knowledge Center; direct HRIS connectors are available soon. Joy reads these to compute completion and set each deadline.
Can I narrow the board to one location?
Yes. Ask a follow-up and Joy re-reads the data to show completion and open records for a single store, site, or region, or to list everyone needing reverification this quarter.
Does Joy complete the I-9s for me?
No. Joy surfaces which records are open and which deadlines are close so your team can act on them. Your team completes and verifies each I-9 in the HRIS, and the board shows the change the next time you ask.
