SaaS Spend Analyzer

Period: Last 12 months (Aug–Jul)
Source: Expenses, corporate cards, and SSO logins, read read-only at ask time
Total SaaS spend: $1.2M across 5 categories

Software spend over the last 12 months came to $1.2M, up 14% from $1.05M the year before. The biggest category is Sales & marketing at $420K, 35 cents of every dollar, led by Salesforce. Engineering and collaboration tools make up the next tier, and no category outside sales tops a third of the bill.

Here is the full split by category.

The trend is the quiet part. Monthly SaaS spend has crept up every month this quarter, from $94K in May to $107K in July — a run-rate now closer to $1.28M than the $1.2M trailing total, as new tools land faster than old ones get cut.

Spend is concentrated in a short list of apps. The top five apps account for $600K, half of the year, and Salesforce alone is $216K (18% of all spend), the single largest tool. Here is how they sit inside their categories.

The bigger opportunity is waste. About $180K a year — 15% of SaaS spend — is likely recoverable, and it sits in three places. Unused seats are the largest: roughly $96K a year pays for licenses that show no SSO login in the last 90 days, led by Salesforce, where 72 of 240 seats (about $65K) sit idle. Redundant tools add ~$54K — Asana and Monday.com are both paid for project management, and consolidating to one would free most of it. And ~$30K of shadow subscriptions runs on corporate cards outside the IT app list.

One thing to act on first. The 72 idle Salesforce seats are the cleanest cut — no overlap to untangle and no team to migrate, just licenses to reclaim at the next true-up, worth about $65K a year. Reclaim those, then decide between Asana and Monday.com for the next $54K. Ask for any category, app, or the full unused-seat list and I will read the data again and redraw this view around it.