Clone Yourself

Create a "Manager Bot" trained on your knowledge that answers routine questions from your team, so you can focus on work that actually requires you.

For Team Leads and Managers Subject Matter Experts Operations Managers Department Heads
Sample prompt to Joy's Assistant

Using my process docs, FAQs, and meeting notes in the Knowledge Center, answer my team's routine questions the way I would, and cite the source document every time.

What it can look like

An illustrative example. Your output will reflect your own sources, data, and prompts.

Using my process docs, FAQs, and meeting notes in the Knowledge Center, answer my team's routine questions the way I would, and cite the source document every time.

Meet Dana's Ops Expert: a Virtual Expert built from Dana Whitfield's operations SOPs, FAQs, and meeting notes in the Knowledge Center. It answers in Dana's voice and cites the source behind each answer, and it's an assistant trained on Dana's material, not Dana herself. Here's how it fields a routine one: “Where do I find the vendor onboarding checklist?”

The vendor onboarding checklist lives in the Operations shared drive, under Operations › Vendors › Onboarding › vendor-checklist-v3.xlsx. Grab v3. The older copies still floating around are out of date.

The way I run it:

  1. Fill in the checklist with the vendor's details and W-9.
  2. Get Finance to sign off on payment terms before anything else moves.
  3. Send it to Legal for the contract review.
  4. Add the vendor to the database once it's approved.

One rule I set after the Q3 mix-up: any vendor over $50k goes to Mike in Procurement first, ahead of Finance. That's what keeps us from redoing the paperwork.

Source: vendor-onboarding-sop.pdf (updated Jan 2024) and the March 2024 operations sync notes.

Want to put another routine question to Dana's Ops Expert, or see which questions the team asks it most?

Create your Virtual Expert in 4 steps

Half your day is answering the same questions: "Where's the template for X?" "What's the process for Y?" "Who do I talk to about Z?" You're the bottleneck, and you have actual work to do.

  1. Feed the expert your knowledge

    Upload docs, pull from your Knowledge Center, connect tools, or record yourself answering common questions. Learn about Virtual Experts →

  2. Define the persona

    Give your expert a name, describe their expertise, and set the tone. JoySuite creates an AI that answers like you would.

  3. Let your team ask questions

    Share your Virtual Expert with your team. They ask questions naturally and get instant, knowledgeable answers, available 24/7.

  4. Review and improve

    See what questions are being asked. Add new knowledge when you spot gaps. Your expert gets smarter over time.

  5. Make it one click for your team

    Save this ask as a custom command on your team's assistant. Start from a relevant assistant template and customize it with your own content. From then on, anyone on the team can run it in a single click.

Make it yours

24/7 Availability

Your virtual expert answers team questions anytime, even when you're in meetings, on vacation, or focused on deep work.

Learns From Your Content

Upload SOPs, email templates, Slack messages, or just rough notes. The AI learns to answer questions the way you would.

Natural Conversations

Team members ask questions naturally and get instant, knowledgeable answers with sources cited for verification.

Usage Analytics

See what questions are asked most, identify documentation gaps, and watch your expert get smarter over time.

Team Knowledge Base

Combine multiple team members' knowledge into one shared assistant.

New Hire Guide

Optimize for onboarding questions new team members always ask.

Role-Based Access

Different knowledge available based on who's asking.

Usage Analytics

See what questions are asked most to identify documentation gaps.

Frequently Asked Questions

How do I create an AI assistant trained on my knowledge?

Upload your documents, SOPs, email templates, and FAQs to JoySuite. The AI learns from your content and can answer questions the way you would. You can even record yourself answering common questions to capture your expertise.

Can an AI bot really answer questions like I would?

Yes. JoySuite lets you define the persona, tone, and expertise level of your virtual expert. The AI uses your actual documentation and examples to provide accurate, contextual answers that match your communication style.

How do I stop being the bottleneck for team questions?

Create a Clone Yourself virtual expert and share it with your team. They ask questions via chat, Slack, or email and get instant answers 24/7. You only get involved for complex issues the AI flags for escalation.

What types of questions can a virtual expert answer?

Any question that can be answered from your documentation: process questions, where to find files, who to contact, policy clarifications, how-to guidance, and more. The AI cites sources so team members can verify answers.

How does the virtual expert get smarter over time?

JoySuite shows you what questions are being asked and where the AI couldn't find good answers. Add new knowledge to fill gaps, and the system continuously improves. Usage analytics help you identify documentation needs.

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