Clone Yourself

Create a "Manager Bot" trained on your knowledge that answers routine questions from your team, so you can focus on work that requires you.

For Team leads and managers Subject matter experts Operations managers Department heads
Sample prompt to Joy's Assistant

Using my process docs, FAQs, and meeting notes in the Knowledge Center, answer my team's routine questions the way I would, and cite the source document every time.

What it can look like

An illustrative example. Your output will reflect your own sources, data, and prompts.

Using my process docs, FAQs, and meeting notes in the Knowledge Center, answer my team's routine questions the way I would, and cite the source document every time.

Meet Dana's Ops Expert: a Virtual Expert built from Dana Whitfield's operations SOPs, FAQs, and meeting notes in the Knowledge Center. It answers in Dana's voice and cites the source behind each answer, and it's an assistant trained on Dana's material, not Dana herself. Here's how it fields a routine one: “Where do I find the vendor onboarding checklist?”

The vendor onboarding checklist lives in the Operations shared drive, under Operations › Vendors › Onboarding › vendor-checklist-v3.xlsx. Grab v3. The older copies still floating around are out of date.

The way I run it:

  1. Fill in the checklist with the vendor's details and W-9.
  2. Get Finance to sign off on payment terms before anything else moves.
  3. Send it to Legal for the contract review.
  4. Add the vendor to the database once it's approved.

One rule I set after the Q3 mix-up: any vendor over $50k goes to Mike in Procurement first, ahead of Finance. That's what keeps us from redoing the paperwork.

Source: vendor-onboarding-sop.pdf (updated Jan 2024) and the March 2024 operations sync notes.

Want to put another routine question to Dana's Ops Expert, or see which questions the team asks it most?

How Clone Yourself works

Half your day is answering the same questions: "Where's the template for X?" "What's the process for Y?" "Who do I talk to about Z?" You're the bottleneck, and you have your own work to do.

  1. Feed the expert your knowledge

    Upload docs, pull from your Knowledge Center, or upload a recording of yourself answering common questions. Connectors for other tools are available soon. Learn about Virtual Experts →

  2. Define the persona

    Give your expert a name, describe their expertise, and set the tone. JoySuite creates an AI that answers like you would.

  3. Let your team ask questions

    Share your Virtual Expert with your team. They ask questions naturally and get knowledgeable answers whenever they ask.

  4. Review and improve

    When the expert can't answer something, add the missing knowledge so it can answer next time.

  5. Save it as a team command

    Save this prompt as a custom command on the assistant your team already uses, so anyone can use it in one click.

Make it yours

24/7 availability

Your virtual expert answers team questions anytime, even when you're in meetings, on vacation, or focused on deep work.

Built from your content

Upload SOPs, email templates, Slack messages, or just rough notes. The expert answers from that content the way you would.

Natural conversations

Team members ask questions naturally and get knowledgeable answers with sources cited for verification.

Gap spotting

When someone tells you the expert missed something, add the knowledge so it can answer next time. Answer feedback, where people flag a wrong or missing answer, is available soon.

Team knowledge base

Combine multiple team members' knowledge into one shared assistant.

New hire guide

Optimize for onboarding questions new team members always ask.

Role-based access

Different knowledge available based on who's asking.

Usage analytics

Use the questions your team raises to find documentation gaps. Answer feedback is available soon.

Frequently asked questions

How do I create an AI assistant trained on my knowledge?

Upload your documents, SOPs, email templates, and FAQs to JoySuite. The virtual expert answers questions from your content the way you would. You can also upload a recording of yourself answering common questions.

Can an AI bot really answer questions like I would?

Yes. JoySuite lets you define the persona, tone, and expertise level of your virtual expert. The AI uses your actual documentation and examples to provide accurate, contextual answers that match your communication style.

How do I stop being the bottleneck for team questions?

Create a Clone Yourself virtual expert and share it with your team. They ask questions in chat and get answers whenever they need them. When the expert doesn't have an answer, it says so and points them to you.

What types of questions can a virtual expert answer?

Any question that can be answered from your documentation: process questions, where to find files, who to contact, policy clarifications, how-to guidance, and more. The AI cites sources so team members can verify answers.

How does the virtual expert get better over time?

It gets better as its sources do. When the expert misses something, add the knowledge to fill the gap. Answer feedback, where team members flag an answer as wrong or incomplete, is available soon.

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