"Where's the form for...?"
"I get dozens of messages a week asking where to find forms. 'Where's the expense form?' 'I need the direct deposit form.' 'Is there a form for requesting equipment?' They're all on SharePoint—but nobody can find them."
Ask for any form, get the link instantly
Form Finder indexes all your HR forms, templates, and documents so employees can find exactly what they need in seconds. Just describe what you're trying to do, and Form Finder returns the right form with a direct link.
No more navigating nested folders, remembering file names, or pinging HR for links.
From scattered forms to instant access
Connect your sources
Upload forms to Knowledge Center or connect to your existing cloud storage. JoySuite indexes form names, descriptions, and categories.
Deploy to your channels
Make Form Finder available wherever employees already work—no new app to learn.
Employees ask for forms
Questions arrive in natural language: "I need the expense reimbursement form" or "Where do I submit a time off request?"—answered in seconds.
Get direct links instantly
Form Finder returns the exact form with a clickable link. For fillable PDFs, employees can download and complete immediately.
Built for form management
🔍 Smart Matching
Understands intent—"expense form," "reimbursement request," and "get money back" all find the same form.
📎 Direct Links
One-click access to the exact form. No navigating folders or remembering file paths.
📋 Instructions Included
Along with the form, provides instructions on how to complete and where to submit.
📊 Usage Analytics
See which forms are requested most. Identify missing forms and simplification opportunities.
Index all your forms
Form Finder works with any document type:
HR Forms
W-4, direct deposit, name change, address
Finance Forms
Expense reports, purchase requests, invoices
Time Off Forms
PTO requests, FMLA, leave of absence
IT Forms
Equipment requests, access requests, tickets
Adapt for your organization
Department-Specific
Different form sets for different departments—HR forms for HR, finance forms for finance, each team sees what's relevant.
Multi-Location
Different forms for different offices or countries. Employees automatically get location-appropriate versions.
Form + Policy Combo
Pair with HR Help Desk so employees get both the form AND the policy context in one answer.
Pre-filled Forms
Connect to your HRIS so forms come pre-filled with the employee's name, ID, and department.
What you'll get
Here's a real interaction with Form Finder:
Employee Question
Q: "I need to change my direct deposit info"
Form Finder Response
A: Here's the form you need:
📄 Direct Deposit Authorization Form
Use this form to set up, change, or cancel direct deposit for your paycheck.
What you'll need:
- Your bank's routing number
- Your account number
- Account type (checking or savings)
Submit to: Payroll (payroll@company.com) or drop in the HR mailbox by the 15th of the month to take effect on the next pay period.
📎 Download: Direct-Deposit-Form-2024.pdf
Who This Is For
HR Teams
HR professionals tired of answering the same 'where's the form' questions dozens of times per week.
All Employees
Anyone who needs to find company forms and doesn't want to navigate SharePoint folders or email HR.
New Hires
New employees who need to complete onboarding paperwork but don't know where anything lives yet.
Operations Teams
Teams responsible for document management who want better organization and access to company forms.
Frequently Asked Questions
How does a form finder bot work?
Form Finder indexes all your company forms, templates, and documents. When employees ask for a form in natural language, the AI matches their request to the right document and returns a direct download link along with instructions for completion and submission.
Can employees find forms without knowing the exact name?
Yes, Form Finder uses smart matching to understand intent. Employees can describe what they're trying to do ("change my bank info") rather than knowing the exact form name ("Direct Deposit Authorization Form"), and the AI finds the right document.
What types of forms can Form Finder manage?
Form Finder works with any document type including PDFs, Word documents, fillable forms, spreadsheet templates, and web form links. It handles HR forms, finance documents, IT requests, time off forms, and any other employee-facing paperwork.
How do I reduce HR questions about finding forms?
Deploy Form Finder to Slack, Teams, or email so employees can self-serve. Most organizations see 70-80% reduction in "where's the form" messages to HR after implementing a form finder bot.
Can Form Finder provide different forms for different locations?
Yes, Form Finder supports multi-location organizations. It can serve location-specific forms automatically based on employee location, handling different state tax forms, country-specific HR documents, and office-specific procedures.