Leave questions consume disproportionate HR time
"Every Monday I get the same questions: 'How many sick days do I have?' 'Can I carry over my PTO?' 'What's the bereavement leave policy?' These are straightforward answers—buried in our handbook—but I'm still the bottleneck."
24/7 leave policy expert trained on your rules
Leave Policy FAQ creates a specialized assistant that knows your organization's PTO accrual rates, sick leave policies, FMLA guidelines, bereavement rules, and everything else related to time off. Employees get accurate answers instantly—with citations showing exactly where the policy lives.
Complex situations like intermittent FMLA or accommodation requests automatically escalate to HR with context.
From leave policies to instant answers
Connect your sources
Upload your PTO policy, sick leave guidelines, FMLA documentation, and any leave-related content to Knowledge Center or connect to cloud storage.
Deploy to your channels
Make Leave Policy FAQ available wherever employees already work—no new app to learn.
Employees ask questions
Questions arrive in natural language: "How much PTO do I accrue per month?" or "What's the policy on unpaid leave?"—answered in seconds.
Get cited answers instantly
Every response includes citations to source documents. Employees trust the answer because they can verify it. HR teams see what's being asked to improve policies.
Built for leave management
📑 Policy Citations
Every answer cites the exact section of your leave policy, so employees can find more details if needed.
🔄 Tenure-Aware
Connect your HRIS to give personalized answers based on years of service, location, or employment type.
⚠️ Smart Escalation
FMLA requests, ADA accommodations, and complex leave situations route to HR with full context.
📊 Question Analytics
See which leave topics generate the most questions. Identify policy confusion and communication gaps.
Train on your leave content
Leave Policy FAQ learns from your existing documentation:
PTO Policy
Accrual rates, carryover rules, blackout periods
Sick Leave Policy
Allowances, documentation requirements
Parental Leave
Maternity, paternity, adoption guidelines
FMLA Guidelines
Eligibility, process, job protection
Adapt for your organization
Multi-State/Country
Different leave laws for California vs. Texas? EU vs. US? Leave Policy FAQ serves location-appropriate answers automatically.
Manager Portal
Give managers access to team leave policies, approval guidelines, and coverage planning resources.
Balance Integration
Connect to your HRIS so employees can ask "How much PTO do I have left?" and get their actual balance.
New Hire Mode
Proactively explain leave accrual during onboarding: "You'll start accruing PTO after 90 days..."
What you'll get
Here's a real interaction with Leave Policy FAQ:
Employee Question
Q: "Can I carry over unused PTO to next year?"
Leave Policy FAQ Response
A: Yes, you can carry over unused PTO with these limits:
- Up to 5 days can be carried into the next calendar year
- Carryover days must be used by March 31 or they expire
- Any PTO above your annual cap (25 days) cannot be carried over
To check your current balance and carryover eligibility, visit your HRIS portal under Time Off → Balances.
Source: PTO Policy, Section 3.4 "Carryover and Expiration", page 12
Who This Is For
HR Managers
Reduce repetitive leave policy questions and focus on strategic initiatives while ensuring employees get accurate answers.
People Operations Teams
Scale employee support without adding headcount by automating routine PTO and leave inquiries.
Department Managers
Help your team find leave policy answers quickly so they can plan time off without waiting for HR responses.
Multi-Location Organizations
Ensure consistent, accurate leave policy answers across different states, countries, and time zones.
Frequently Asked Questions
What is a leave policy FAQ bot?
A leave policy FAQ bot is an AI-powered assistant that provides instant answers to employee questions about PTO, sick leave, FMLA, and other time-off policies. It's trained on your organization's specific policies and delivers accurate, cited responses 24/7 via chat, Slack, or email.
How does AI answer PTO and leave questions?
AI leave policy bots use natural language processing to understand employee questions, then search your uploaded policy documents to find accurate answers. Every response includes citations to the source document so employees can verify the information and HR can ensure accuracy.
Can a leave policy bot handle FMLA questions?
Yes, AI leave bots can answer common FMLA questions about eligibility requirements, documentation needed, and protected leave duration. Complex or sensitive FMLA situations automatically escalate to HR with full context so employees get appropriate support.
Does a leave FAQ bot reduce HR workload?
Absolutely. Organizations using leave policy bots typically reduce repetitive HR inquiries by 60-80%. Questions about PTO balances, carryover rules, and sick day policies are answered instantly, freeing HR to focus on strategic work and complex employee situations.
Can leave policy bots give personalized answers?
Yes, when connected to your HRIS, leave policy bots can provide personalized answers based on employee tenure, location, employment type, and actual leave balances. Employees get answers specific to their situation rather than generic policy language.